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1) |
To
book the gallery: For making reservations send us a proposal addressed to:
Dr Alka
Pande,
Consultant, Art Advisor and Curator,
Visual Arts Gallery, India Habitat Centre,
Lodhi Road, New Delhi – 110003.
Phone: 43662024, 43662025.
Email: visualartsgallery1@gmail.com
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2) |
The
proposal must
include:
For
Artist -
Application, Profile / Bio-data, 6 Images
For
Group
– Concept, List of Artists, Brief profile of Artists, 2 art work
images of each artist
For Gallery
–
Concept, Gallery Profile, 10-15 artworks Images
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3) |
Please note: The galleries cannot be
booked for a period of more than seven days at a stretch. |
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4) |
Our expert
committee will review your proposal and reply within a month from the
date of submission of the proposal. |
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Please
note: India Habitat Centre reserves the right to accept or reject the
proposals. By submitting a proposal, exhibitors/ artists cannot lay
claim to the desired dates at the gallery, even though the dates might
be available. |
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5) |
Once
booking is confirmed, please prepare a CD of high-resolution images of
the works to be deposited at the Visual Arts Gallery office. This
would help with documentation for the IHC Annual Arts Journal. |
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6) |
Also if a
mailing list is required, please inform the Gallery office staff, one
month in advance. |
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7) |
Once you
are offered the dates, you will be required to make 50 percent advance
payment to confirm the booking within one month of the receipt of our
letter. You will also have to fill a form with terms and conditions,
attached along with this booking procedure. It is also available at
the Visual Arts Gallery office and can be downloaded from our website:
www.indiahabitat.org. |
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8) |
The
balance payment has to be cleared three months prior to the show. |
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9) |
You will
also be required to pay a security deposit of Rs.20,000 in case you
book the Visual Arts Gallery, Rs. 5,000 for Open Palm Court Gallery
and Experimental Art Gallery, will refunded one month after the show,
conditions apply. |
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10) |
All the
cheques will be made in the name of India Habitat Centre. |
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11) |
We request
you to exchange all information regarding the booking or cancellation
of the gallery with us in writing. |
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The fees and charges for booking the gallery: |
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2) |
The
Open Palm Court Area of the Visual Arts Gallery at the India
Habitat Centre aims at serving the people by supporting Arts with
exhibitions carrying a special emphasis on environment, habitat issues
and functional art. The Open Palm Court offers an area of 2,025 square
feet(129 running feet) to exhibit the works. |
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The
rental charges for the Open Palm Court Area are Rs 3,500/- plus 10.3%
service tax per day Click here to see the floor plan of the gallery. |
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Terms and Conditions for hosting an event
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· Bookings
are non transferable.
· No
liquor or tobacco sponsorship is allowed
· Offensive
artworks will not be permitted
· India
Habitat Centre is a no smoking zone.
· Submit
agreement form at the time of booking
· You
are required to obtain a permission slip from the gallery office
before setting up the event
· Gallery
will be handed over to you at 10 : 00 pm the previous evening for
setting up the event.
· Do
not use anything that damages painted walls. In case of damage
exhibitor will be charged.
· The
Open Palm Court, India Habitat Centre is not responsible for the loss
or damage to the personal belongings of the exhibitor / visitor
· We
do not provide any storage space for the exhibits
· The
Gallery should be clean and vacated by 7pm on the last day of the show
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| 1. |
Payment: |
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An
advance of 50% of the total booking amount needs to be paid to confirm
your booking.
Payment
has to be made vide local
cheque/ draft drawn in favour of “India
Habitat Centre” payable at Delhi and paid at the Visual Arts Gallery
Office. Complete balance payments must be deposited three
months prior to
the show. Please note that in case there is a revision in the service
tax / gallery rates, the exhibitor will be informed and is liable to
pay the dues and security deposit of 5000/- (w. e. f. April 1, 2009)
one month prior to the show. |
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| 2. |
Cancellation: |
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· Cancellation
before 90 days, 100% booking amount will be refunded.
· Cancellation
between 90 – 60 days, 50% booking amount will be refunded
· Cancellation
within 60 days prior to the show, 100% booking amount will be
forfeited. |
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Thank you
for showing interest in booking the Visual Arts Gallery. Before you
make a booking you are required to read the following terms and
conditions, which are binding. Failure to adhere to them shall entail
cancellation of the booking without prior notice. |
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| 3. |
Timings: |
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| 4. |
Security:
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The Open
Palm Court Area, India Habitat Centre is not responsible for the loss
or damage to the personal belongings of the exhibitors/ visitors.
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Security
guards are posted at the gallery space from 8 am – 10pm. Beyond these
hours, should the exhibitors want added security, a guard may be
recruited from the IHC for an 8hr shift at the rates applicable at
that point. |
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In case
you want to get your own guard, you are required to inform the VAG
office through a letter mentioning his name, and contact details.
Uniformed guards from security agency other than the one at the VAG
will not be allowed. |
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The Visual
Arts Gallery, India Habitat Centre must be informed at the time of
booking of any schedule visits by VIPs. The visit must be scheduled
after the approval from the Gallery Office. It is to be noted that any
additional cost incurred in such proceedings shall be borne by the
exhibitors. |
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To set
up the event, please note: |
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· You
are required to obtain a permission slip from the Gallery Office
before setting up the event. You can have the permission slip only
after you have made the complete payment including the security
deposit vide draft or local cheque, in favour of India Habitat Centre,
at the Gallery Office. |
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· Security
Deposit: The security deposit must be paid one month prior to the
show. Repayment of the security deposit will only happen after an
assessment of damage by our authorized staff, with deductions made as
per damages noted. Security refund shall be made to the same
individual/ entity that had deposited the amount. It will only be made
by cheque a month after the end of the show. |
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· Gallery
will be handed over to you at 10p.m. the previous evening for setting
up the event. |
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· In
case the exhibitors want to serve liquor and food during the inaugural
function, kindly get in touch with the Banquets, Habitat World, and
apply for a liquor license and decide the menu for the event. Contact
details are # 41220000 Extn #1. For food and beverage, exhibitors are
required to get in touch with the Banquets directly |
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Assistance: |
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· Open Palm
Court Area cannot offer any help or assistance for mounting or
dismantling the exhibition. We can arrange for labour for you, only if
you inform us a week in advance. Payments for labour to be made in
cash only. |
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· Exhibitors
are forbidden from tampering with the electrical fittings within the
gallery on their own. Please note: Technicians for fixing up of lights
are available 24 hours. Contact the Elbee department at the IHC at
24682001 – 09, Extn. 2093. |
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· In case of
emergency, the vestibule of the Visual Arts Gallery is equipped with a
phone (blue phone). Exhibitors can dial 9 from this phone to contact
the IHC control room to get through to all the required departments,
i.e. the electricity department or Elbee which is open 24 hrs, the AC
plant, security, etc. |
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· A
responsible attitude towards the property of the India Habitat Centre
is expected from you. Please note that in case of damage to doors,
walls, windows (breakage of glass, hammering of nails, sticking on
walls) or floor (staining or cracking) will result in our disbanding
the exhibition and charging you for damages. |
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· Strictly
ensure that no exhibit shall be affixed on the walls with nails,
staples, glue, tape etc. |
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| 6. |
Requirements:
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· Please furnish your list of requirements in the
attached form to the Visual Arts Gallery Office, one week prior to
your show. |
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· Gallery
will provide you free of charge:
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Any
material required apart from the hooks such as nylon thread, is to be
brought by exhibitors themselves. Kindly use gloves while handing and
removing the paintings. Hooks and gloves are available with the
security guard. |
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· Pedestals, panels, display tables, plants, mailing list, food and
beverages etc are for hire. You will be charged Rs 100 for the oil
lamp during the inauguration of the show. You can hire a telephone
connection at the Open Palm Court Area. (See Table below) |
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· The
exhibitors can bring their own independent standing structures like
panels, pedestals etc, as long as they are restricted to the gallery
spaces only. The spaces outside the Gallery cannot be used for display
without prior permission. |
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· During
summer time, since the Open Palm Court Gallery is not air-conditioned,
the exhibitors can arrange for the pedestal fans from local tent
houses. (See Table below) |
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·
Please note that the Open Palm Court Area does not provide any storage
space for the exhibits. |
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·
Exhibitors are allowed to have the pedestals, panels and wall of the
galleries painted to their liking for the duration of their show, once
they give a written assurance to the VAG office that they will restore
the surfaces to their original colour before vacating the gallery. The
exhibitors can give a written request to the VAG office to have the
pedestals, panels and wall of the gallery painted to their liking,
however they will have to bear the cost of painting and restoring the
same to the original colour at the end of their exhibition. |
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Closing the show: |
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· The
Exhibitor is requested to comply with the following : |
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· The
exhibition should close by 5 : 00 pm |
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· The
gallery must be vacated by 7 : 00 pm |
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· The
gallery will be checked by the VAG staff at 7 : 00 pm |
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Incase
there is any damage or any marks on the wall the exhibitors will be
charged for repainting the entire area @ Rs. 12/- per sq feet, or they
will have to repaint the entire wall at their own cost. |
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Please
note that failure to comply with the above will entail in the in the
forfeiture of the entire security deposit amount. |
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Futher
details please contact VAG office : 4366204/25 |
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| 8. |
Exit Slip:
During an exhibition, removal/ moving of exhibits from the Gallery
shall be permitted by the security only after you obtain valid exit
slip (gate-pass) from the Gallery Office. In case the exhibition ends
on a holiday, this pass must be collected earlier from the office. The
exit slip will be issued only after all your dues, miscellaneous
receipts i.e. security guard payment, beverages, plants, panels and
pedestals, etc., are cleared. |
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The exits
and entries suitable for you to bring in the exhibits are Gate No #2
(parking is permitted for a limited period) or the service lane
parallel to the Lodhi Road with entry via the pedestrian gate (vehicle
can be parked longer here). |
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| 9. |
Banners:
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· The
posters or banners for an event may be displayed only after clearance
by the staff of the Visual Arts Gallery. |
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· There is a
space slotted for banners of shows at the gallery, close to the red
light crossing near Gate no. 2, IHC, Lodhi Road, New Delhi - 110003.
However, priority will be given to the shows at the Visual Arts
Gallery in case there are exhibitions in other galleries too. |
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| 10. |
All
Audio-visual equipment required for the exhibition or an accompanying
performance will be billed separately as per the AV tariff. Items not
available at the India Habitat Centre can be either arranged through a
third party or the organizers themselves. |
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| 11. |
Promotional material: We do not advertise or do media relations works
for any of the shows/ events organized at the Open Palm Court Area.
However the organizers/ exhibitors are requested to give a clear
indication of the nature of the exhibition and other promotional
information, including posters, catalogue, photographs, press releases
and invitation cards etc. to the Visual Arts Gallery office 30 days
prior to the event to facilitate inclusion in the IHC calendar of
events (subject to date of submission of photographs/ promotional
information, and the publication of the calendar) and the IHC website.
The IHC reserves the right to use or edit the information provided. |
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Invitations: The text of the invitations for the show must mention the
following address: Visual Arts Gallery Gate # 2, India Habitat Centre, Lodhi Road, New Delhi 110003. |
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Use of IHC
logo: The organisers are not allowed to use the
IHC logo in the invites or posters without the permission of the
Visual Arts Gallery. |
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| 14. |
Visitors Book: You are required
to bring your own Visitor’s Book, and give us the Photostat copy of
the same. Please note that the exit slip will not be given till this
too is done. |
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| 15. |
Documentation: All
exhibitions held within the premises of the Open Palm Court Area are
also archived and documented in the India Habitat Centre Annual Arts
Journal and other promotional material like calendars, greeting cards
and yearly planners etc. Please note: The VAG staff is to be
allowed to photo-document all the shows. |
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| 16. |
Copyright: You are required
to
give us the copyright of the images of the exhibited works for one
time, non-commercial use for the purpose of in-house documentation.
Due credit will be given for the
images used by the IHC. |
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| 17. |
In case of any queries,
please get in
touch with
us two weeks prior to your event.
No queries will be entertained on the day of the show. |
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| 18. |
Please
note: In case the exhibitors or their associates misbehave with the
gallery staff, the show/ event is liable to be cancelled with
immediate effect. |
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Rate |
| Panels |
Rs 250/- + 12.36% taxes for 5 days and Rs 300 if used for more than 5 days, per panel |
| Pedestals |
Rs 200/- + 12.36% taxes for 5 days and Rs 250/- if used for more than 5 days, per panel. |
| Plants |
Rs 25/- per pot |
| Mailing List |
Is an eclectic mix of press/ art critics / art lovers/artists/photographers/ cultural attaches etc. that has about 400 names and costs Rs 1000/- |
| Security guard |
Rs 250/- +12.36% tax per shift, per guard. Each shift consists of 8 hours. |
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As we hope
to have a long-term relationship with you, we request you to abide by
these rules. |
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Fill in
the attached form and submit to Visual Art Gallery office at the time
of booking |
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What are India Habitat Centre Awards for Excellence in Art? |
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In our effort to promote art, all the exhibitions held at the gallery during the course of the financial year are judged for India Habitat Centre’s Awards for Excellence in Arts in various categories. Each category winner is awarded a cash prize of Rs 25,000 along with a citation and a trophy. Click here for more information... |
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All the exhibitions held at the gallery are also archived and written
about in the India Habitat Centre Annual Arts Journal.
Click here for more information... |
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How do we publicise the exhibitions held at the gallery? |
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The information about the forthcoming exhibitions at the gallery is displayed on the India Habitat Centre website: www.indiahabitat.org. The information is also published in our quarterly newsletter called ‘I’ which is sent to all the members of the IHC, and also published in IHC’s Annual Arts Journal. |
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