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1) |
To
book the gallery: For making reservations send us a proposal addressed to:
Dr Alka
Pande,
Consultant, Art Advisor and Curator,
Visual Arts Gallery, India Habitat Centre,
Lodhi Road, New Delhi – 110003.
Phone: 43662024, 43662025.
Email: visualartsgallery1@gmail.com
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2) |
The
proposal must
include:
For
Artist
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Application, Profile / Bio-data, 6 Images
For
Group
– Concept,
List of Artists, Brief profile of Artists, 2 art work images of each
artist
For Gallery
–
Concept, Gallery Profile, 10-15 artworks Images
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3) |
Please note: The galleries cannot be
booked for a period of more than seven days at a stretch. |
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4) |
Our expert
committee will review your proposal and reply within a month from the
date of submission of the proposal. |
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Please
note: India Habitat Centre reserves the right to accept or reject the
proposals. By submitting a proposal, exhibitors/ artists cannot lay
claim to the desired dates at the gallery, even though the dates might
be available. |
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5) |
Once
booking is confirmed, please prepare a CD of high-resolution images of
the works to be deposited at the Visual Arts Gallery office. This
would help with documentation for the IHC Annual Arts Journal. |
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6) |
Also if a
mailing list is required, please inform the Gallery office staff, one
month in advance. |
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7) |
Once you
are offered the dates, you will be required to make 50 percent advance
payment to confirm the booking within one month of the receipt of our
letter. You will also have to fill a form with terms and conditions,
attached along with this booking procedure. It is also available at
the Visual Arts Gallery office and can be downloaded from our website:
www.indiahabitat.org. |
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8) |
The
balance payment has to be cleared three months prior to the show. |
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9) |
You will
also be required to pay a security deposit of Rs.20,000 in case you
book the Visual Arts Gallery, Rs. 5,000 for Open Palm Court Gallery
and Experimental Art Gallery, will refunded one month after the show,
conditions apply. |
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10) |
All the
cheques will be made in the name of India Habitat Centre. |
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11) |
We request
you to exchange all information regarding the booking or cancellation
of the gallery with us in writing. |
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The fees and charges for booking the gallery: |
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1) |
The
Visual Arts Gallery is completely non-profit with no commission
charged on sales. The Visual Arts Gallery offers an area of 3,800
square feet (276 running feet) to exhibit the works. |
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The
hiring charge of the Visual Arts Gallery for a group show is Rs.
11,000/- plus 10.3% service tax per day. For individual artists
holding their own show, the gallery rental would be Rs 7,500 plus
10.3% service tax per day. For members of the India Habitat Centre,
exhibiting their own works, the rental of the Visual Arts Gallery
would be Rs. 5,000 plus 10.3% service tax per day. |
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Terms and Conditions for hosting an event
Visual Art Gallery |
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•The entire exhibition is subject to
approval by the Visual Arts Gallery office before the opening.
Permission will have to be taken for provocative works of art. The
gallery reserves the right to have such works taken off
•Bookings are non transferable
•Submit agreement form at the time of booking
•Controversial works of art will not be permitted. The required
permission has to taken from the Director. The gallery reserves the
right to have such works taken off.
•No liquor or tobacco sponsorship is allowed.
•IHC Visual Arts Gallery is a no smoking zone.
•You are required to obtain a permission slip from the gallery office
before setting up the event
•Gallery will be handed over to you at 10:00 pm the previous evening
for setting up the event.
•Do not use nails, staples, glue, tape, both side adhesive tape and
anything that damages painted walls.
•The Visual Arts Gallery, India Habitat Centre is not responsible for
the loss or damage to the personal belongings of the exhibitor /
visitor
•We do not provide any storage space for the exhibits
•The Gallery should be clean and vacated by 7:00 pm on the last day of
the show |
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1. |
Payment: |
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An advance
of 50% of the total booking amount needs to be paid to confirm your
booking. Payment has to be made vide local cheque/ draft drawn in
favour of “India Habitat Centre” payable at Delhi and paid at the
Visual Arts Gallery Office. Complete balance payments must be
deposited three months prior to the show. Please note that in case
there is a revision in the service tax / gallery rates, the exhibitor
will be informed and is liable to pay the dues and security deposit of
20000/- (w. e. f. April 1, 2009) one month prior to the show. |
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2. |
Cancellation: |
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•Cancellation before 6 Month, 100%
booking amount will be refunded.
•After the 6 Month booking is cancelled,
the advance non-refundable. |
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3. |
Timings: |
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The
Experimental Art Gallery is open from 10 : 00 a.m to 8 : 00 pm seven
days a week. However the VAG office is open for public dealing from 10
: 00 am to 8 : 00 pm, Monday to Saturday. |
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4. |
Security: |
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The Visual
Arts Gallery, India Habitat Centre is not responsible for the loss or
damage to the personal belongings of the exhibitors/ visitors. |
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Security
guards are posted at the gallery space from 8 am – 10pm. Beyond these
hours, should the exhibitors want added security, a guard may be
recruited from the IHC for an 8hr shift at the rates applicable at
that point. |
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In case
you want to get your own guard, you are required to inform the VAG
office through a letter mentioning his name, and contact details.
Uniformed guards from security agency other than the one at the VAG
will not be allowed. |
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The Visual
Arts Gallery, India Habitat Centre must be informed at the time of
booking of any schedule visits by VIPs. The visit must be scheduled
after the approval from the Gallery Office. It is to be noted that any
additional cost incurred in such proceedings shall be borne by the
exhibitors. |
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To
set up the event, please note: |
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You are
required to obtain a permission slip from the Gallery Office before
setting up the event. You can have the permission slip only after you
have made the complete payment including the security deposit vide
draft or local cheque, in favour of India Habitat Centre, at the
Gallery Office. |
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Security
Deposit: The security deposit must be paid one month prior to the
show. Repayment of the security deposit will only happen after an
assessment of damage by our authorized staff, with deductions made as
per damages noted. Security refund shall be made to the same
individual/ entity that had deposited the amount. It will only be made
by cheque a month after the end of the show. |
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Gallery
will be handed over to you at 10p.m. the previous evening for setting
up the event. |
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In case
the exhibitors want to serve liquor and food during the inaugural
function, kindly get in touch with the Banquets, Habitat World, and
apply for a liquor license and decide the menu for the event. Contact
details are # 41220000 Extn #1. For food and beverage, exhibitors are
required to get in touch with the Banquets directly. |
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5. |
Assistance: |
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Visual
Arts Gallery cannot offer any help or assistance for mounting or
dismantling the exhibition. We can arrange for labour for you, only if
you inform us a week in advance. Payments for labour to be made in
cash only. |
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Exhibitors
are forbidden from tampering with the electrical fittings within the
gallery on their own. Please note: Technicians for fixing up of lights
are available 24 hours. Contact the Elbee department at the IHC at
24682001 – 09, Extn. 2093. |
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In case of
emergency, the vestibule of the Visual Arts Gallery is equipped with a
phone (blue phone). Exhibitors can dial 9 from this phone to contact
the IHC control room to get through to all the required departments,
i.e. the electricity department or Elbee which is open 24 hrs, the AC
plant, security, etc. |
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A
responsible attitude towards the property of the India Habitat Centre
is expected from you. Please note that in case of damage to doors,
walls, windows (breakage of glass, hammering of nails, sticking on
walls) or floor (staining or cracking) will result in our disbanding
the exhibition and charging you for damages. |
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Strictly
ensure that no exhibit shall be affixed on the walls with nails,
staples, glue, tape etc. |
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6. |
Requirements:
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•Please furnish your list of requirements in the
attached form to the Visual Arts Gallery Office, one week prior to
your show. |
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•Gallery
will provide you free of charge:
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•
Any
material required apart from the hooks such as nylon thread, is to be
brought by exhibitors themselves. Kindly use gloves while handing and
removing the paintings. Hooks and gloves are available with the
security guard. |
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•
Pedestals, panels, display tables, plants, mailing list, food and
beverages etc are for hire. You will be charged Rs 100 for the oil
lamp during the inauguration of the show. You can hire a telephone
connection at the Open Palm Court Area. (See Table below) |
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• The
exhibitors can bring their own independent standing structures like
panels, pedestals etc, as long as they are restricted to the gallery
spaces only. The spaces outside the Gallery cannot be used for display
without prior permission. |
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• During
summer time, since the Open Palm Court Gallery is not air-conditioned,
the exhibitors can arrange for the pedestal fans from local tent
houses. (See Table below) |
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• Please
note that the Open Palm Court Area does not provide any storage space
for the exhibits. |
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•
Exhibitors are allowed to have the pedestals, panels and wall of the
galleries painted to their liking for the duration of their show, once
they give a written assurance to the VAG office that they will restore
the surfaces to their original colour before vacating the gallery. The
exhibitors can give a written request to the VAG office to have the
pedestals, panels and wall of the gallery painted to their liking,
however they will have to bear the cost of painting and restoring the
same to the original colour at the end of their exhibition. |
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7. |
Closing the show: |
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The
Exhibitor is requested to comply with the following : |
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• The
exhibition should close by 5 : 00 pm |
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• The
gallery must be vacated by 7 : 00 pm |
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• The
gallery will be checked by the VAG staff at 7 : 00 pm |
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Incase
there is any damage or any marks on the wall the exhibitors will be
charged for repainting the entire area @ Rs. 12/ per sq feet, or they
will have to repaint the entire wall at their own cost. |
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Please
note that failure to comply with the above will entail in the in the
forfeiture of the entire security deposit amount. |
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• Futher
details please contact VAG office : 4366204/25 |
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8. |
Exit Slip: During an exhibition, removal/ moving of exhibits
from the Gallery shall be permitted by the security only after you
obtain valid exit slip (gate-pass) from the Gallery Office. In case
the exhibition ends on a holiday, this pass must be collected earlier
from the office. The exit slip will be issued only after all your
dues, miscellaneous receipts i.e. security guard payment, beverages,
plants, panels and pedestals, etc., are cleared. |
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The exits
and entries suitable for you to bring in the exhibits are Gate No #2
(parking is permitted for a limited period) or the service lane
parallel to the Lodhi Road with entry via the pedestrian gate (vehicle
can be parked longer here). |
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9. |
Banners:
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· The
posters or banners for an event may be displayed only after clearance
by the staff of the Visual Arts Gallery. |
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· There is a
space slotted for banners of shows at the gallery, close to the red
light crossing near Gate no. 2, IHC, Lodhi Road, New Delhi - 110003.
However, priority will be given to the shows at the Visual Arts
Gallery in case there are exhibitions in other galleries too. |
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10. |
All Audio-visual equipment required for the exhibition or an
accompanying performance will be billed separately as per the AV
tariff. Items not available at the India Habitat Centre can be either
arranged through a third party or the organizers themselves. |
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11. |
Promotional material: We do not advertise or
do media relations works for any of the shows/ events organized at the
Visual Arts Gallery. However the organizers/ exhibitors are requested
to give a clear indication of the nature of the exhibition and other
promotional information, including posters, catalogue, photographs,
press releases and invitation cards etc. to the Visual Arts Gallery
office 30 days prior to the event to facilitate inclusion in the IHC
calendar of events (subject to date of submission of photographs/
promotional information, and the publication of the calendar) and the
IHC website. The IHC reserves the right to use or edit the information
provided. |
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12. |
Invitations: The text of the invitations for the show must
mention the following address: Visual Arts Gallery Gate # 2, India
Habitat Centre, Lodhi Road, New Delhi 110003. |
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13. |
Use of IHC
logo: The organisers are not allowed to use the
IHC logo in the invites or posters without the permission of the
Visual Arts Gallery. |
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14. |
Visitors Book: You are required to bring your own Visitor’s
Book, and give us the Photostat copy of the same. Please note that the
exit slip will not be given till this too is done. |
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15. |
Documentation: All exhibitions held within the premises of
the Visual Arts Gallery are also archived and documented in the India
Habitat Centre Annual Arts Journal and other promotional material like
calendars, greeting cards and yearly planners etc. Please note: The
VAG staff is to be allowed to photo-document all the shows. |
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16. |
Copyright: You are required to give us the copyright of the
images of the exhibited works for one time, non-commercial use for the
purpose of in-house documentation. Due credit will be given for the
images used by the IHC. |
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17. |
In case of
any queries, please get in touch with us two weeks prior to your
event. No queries will be entertained on the day of the show. |
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18. |
Please
note: In case the exhibitors or their associates misbehave with the
gallery staff, the show/ event is liable to be cancelled with
immediate effect. |
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Rate |
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Panels |
Rs 250/- + 12.36% taxes for 5 days and Rs 300 if used for more than 5 days, per panel |
| Pedestals |
Rs 200/- + 12.36% taxes for 5 days and Rs 250/- if used for more than 5 days, per panel. |
| Plants |
Rs 25/- per pot |
| Mailing List |
Is an eclectic mix of press/ art critics / art lovers/artists/photographers/ cultural attaches etc. that has about 400 names and costs Rs 1000/- |
| Security guard |
Rs 250/- +12.36% tax per shift, per guard. Each shift consists of 8 hours. |
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As we hope
to have a long-term relationship with you, we request you to abide by
these rules. |
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Fill in
the attached form and submit to Visual Art Gallery office at the time
of booking |
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The Following need to be observed for exhibiting artworks in the outer
premises of the Arts Gallery at the India Habitat Centre. |
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•The
gallery will be open form 10:00 am to 8:00 pm everyday at which time
there should be an attendant sitting in the gallery.
•The
Visual Arts Gallery will not be responsible for any damage
done to the artworks during the exhibition.
•The
office staff or peons will not be available to carry artworks back and
forth or display them at anytime of the day or do any other work
related to the exhibition.
•Use
of the office & office stationary will not be available for
exhibitions.
•Use
pf double sided tape on walls, nails placed on walls, the requirement
of extra lighting and open wiring will not be permitted for the
hanging of an exhibition in the gallery.
•The
gallery closes at 8:00 pm everyday & cannot be allowed to remain open
for longer periods. |
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What are India Habitat Centre Awards for Excellence in Art? |
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In our effort to promote art, all the exhibitions held at the gallery during the course of the financial year are judged for India Habitat Centre’s Awards for Excellence in Arts in various categories. Each category winner is awarded a cash prize of Rs 25,000 along with a citation and a trophy. Click here for more information... |
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All the
exhibitions held at the gallery are also archived and written about in the
India Habitat Centre Annual Arts Journal.
Click here for more information...
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How do we publicise the exhibitions held at the gallery? |
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The information about the forthcoming exhibitions at the gallery is displayed on the India Habitat Centre website: www.indiahabitat.org. The information is also published in our quarterly newsletter called ‘I’ which is sent to all the members of the IHC, and also published in IHC’s Annual Arts Journal. |
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